Party & Charter Bus Prices: How to Calculate Your Dallas Bus Rental Costs

The cost of renting a party bus or charter bus varies based on factors like passenger count, trip distance, number of stops, and more. But don’t worry – getting an instant quote tailored to your specific needs is easy. With a huge network of buses to choose from, Party Bus Dallas can help you find the perfect vehicle for any occasion, whether it’s a bachelorette party, wedding shuttle, or corporate event. Their professional team is available 24/7 to provide personalized quotes in just 30 seconds over the phone or online. Simply input your trip details into their user-friendly booking tool to compare real-time pricing and availability from top bus companies serving the Dallas area. They’ll handle all the logistics so you can focus on enjoying your special event. Call 903-421-9126 or go online now to get an instant quote and book your party bus or charter bus rental in minutes.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

What Goes Into Pricing Your Rental

The price of your party bus or charter bus rental depends on several key factors. We calculate each quote based on the details you provide, including the date, hours needed, bus size, and any additional amenities requested. The route and distance traveled also impacts your total, along with peak days or seasons. Fuel costs and vehicle availability in your area at the time of rental are considerations as well. The good news is that our online quoting system factors in all these variables to generate a personalized price estimate for your group’s unique trip.

The Distance and Time Traveled on your Trip

When preparing your quote, our representatives first look at the pickup location, drop off destination, and duration of your trip. For travel within Dallas, we charge hourly rates with a minimum number of hours. Trips to Fort Worth, Arlington or other nearby cities are quoted by the day since the distance traveled is farther. For road trips to Austin, Houston or Oklahoma, mileage rates apply because of the long distances covered. If your group needs local transportation over multiple days, like for a conference at the Kay Bailey Hutchison Convention Center, we charge affordable daily rates. While we finalize an itinerary beforehand, drivers may accommodate unplanned stops if time allows. Even with a prepaid reservation, extra mileage is billed at our standard rates.

When You’re Traveling

The time of year directly impacts how much you’ll pay to rent a charter bus in Dallas. Peak demand drives prices up. The busy season runs April through June when graduations, school trips, proms, and family reunions fill the calendar. Major sporting events like Cowboys and Rangers games also boost demand for buses during their seasons. January, February, and July are the cheapest months to rent a charter bus in Dallas because there’s less demand once winter weather and the summer vacation season ends. To get the best deal, book your Dallas bus rental 3-6 months in advance. Know the average price ranges by month, and avoid booking during the busy spring event season when rates spike. With advance planning, you can secure a charter bus for your Dallas trip without overpaying, even during the busy seasons.

Trip Start and End Points

Whether you need a bus for a night out in Dallas or a ride to AT&T Stadium for a Cowboys game, where your trip starts and ends affects the price. Buses are readily available in major Texas cities like Houston, San Antonio, Austin, Fort Worth, and El Paso. With many buses close by, prices are lower since we don’t have to send a bus far to reach you. For trips between major cities, costs stay low. But for rural routes, prices rise to cover deadhead miles – the distance a bus travels empty before picking you up. For example, a 200 mile trip from Abilene to Dallas costs more than a trip between Dallas and Fort Worth just 30 miles apart. No matter your route, we have buses across Texas to serve you affordably. Simply provide exact pickup and dropoff addresses when booking so we can give the most accurate quote.

Type and Number of Buses

The type of bus you choose for your Dallas bus rental directly affects the total cost. We offer a variety of buses to accommodate groups of all sizes and budgets. Minibuses with fewer than 30 seats are the most affordable option for smaller groups. They provide basic amenities like air conditioning for short trips around town. For longer itineraries, mid-size charter buses that seat 30–50 passengers have restrooms and more luggage storage. Larger motorcoaches with 50+ seats offer the most space and comfort features like reclining seats, TVs and WiFi. Luxury party buses or entertainer coaches have the highest rates due to lavish interiors like dance floors, bars and sound systems. Carefully select the right bus size and features for your group to keep rental costs reasonable. We’re happy to help you weigh the options to find the perfect bus at the best price.

Tips for Keeping Costs Down

Here are some tips for keeping your Dallas charter bus rental costs low. Avoid booking for major events like the State Fair of Texas, which runs from late September through October, or big football games at AT&T Stadium. These peak times have limited bus inventory and higher demand, driving up pricing. Consider routes outside of downtown, which may include tolls and parking fees you’ll need to account for. And if your trip involves stadium parking, factor in the large-vehicle surcharge that many lots charge. With some strategic planning around dates, locations, and vehicle size, you can find a comfortable and convenient bus rental that fits your budget.

Get a Quote Today!

Looking to book a party bus or charter bus rental in Dallas? Getting a quote is easy and only takes seconds. Simply visit our website or call 903-421-9126 to receive an instant price estimate tailored to your trip details. Just specify the date, start and end locations, number of passengers, and any amenities you require. Our online quoting system will immediately calculate the costs based on route distance, rental duration, vehicle type, and other factors. Within moments you’ll have a custom quote to review right on your screen. Prefer to speak with one of our booking experts? No problem – our team is available 7 days a week to provide personalized quotes and help you reserve the perfect vehicle for your next outing or event. Let us take the guesswork out of booking group transportation. Get your free no-obligation quote today!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A middle school in Dallas is planning an end-of-year trip for the 6th grade science classes to visit the Dallas Zoo. There are 4 classes with 25 students each, so about 100 students total who need transportation. The teachers want an air conditioned bus with plenty of room that also has wheelchair accessibility, since one student uses a wheelchair. After getting quotes, they decide to rent two 47-passenger charter buses for the trip at a rate of $140/hour. The trip is scheduled to leave at 9am and return by 3pm, so they estimate needing the buses for about 6 hours. That brings the total cost to $1,680 for the two charter bus rentals. With 100 students divided over the two buses, it comes out to around $17 per student. The teachers add an extra 10% tip for the drivers, bringing the grand total to $1,848. The charter buses provide a comfortable and convenient way for the entire 6th grade to visit the Dallas Zoo together.

Example #2:

A corporate event planner at a large technology company in Dallas is organizing an awards banquet for the sales team. She wants to arrange transportation for the 120 attendees staying at various hotels in the area so they can relax and enjoy the open bar. She decides to book a 56-passenger charter bus to shuttle the group to and from the event venue, which costs $165 per hour. She books the bus for 5 hours total – 2 hours before the event for pickup from the hotels, 2 hours during the event for any transportation needs, and 1 hour after to return guests to their hotels. At $165 per hour, the total cost comes out to $825. She also tips the driver 10% for excellent service, adding $82.50. So the total cost to provide convenient transportation for her 120 person corporate event is $907.50, which comes out to just $7.56 per person. The charter bus allows her team to avoid driving or expensive rideshares, and have peace of mind with a professional driver during their celebration.

Example #3:

The varsity football team at Highland Park High School is traveling from University Park to Dallas for the state championship game. The coaches want a comfortable and reliable bus for the 45 minute drive, so they decide to rent a charter bus. Knowing they need room for the team, coaches, and equipment, they select a 56 passenger charter bus. The rental company quotes them $150 per hour, with a 5 hour minimum. That means their base rate is $750 for the day. They’ll need the bus from 7am-7pm, so the total comes to $1,200. The coaches add a 10% tip for the driver, bringing their grand total to $1,320. Dividing by the 40 people traveling, it comes out to only $33 per person roundtrip. The coaches feel the charter bus is affordable, especially considering it includes bottled water, DVD players, and peace of mind that everyone will arrive safely and on time.

Example #4:

A group of friends in Dallas are planning a bachelor party weekend. The groom-to-be wants to go bar-hopping in the city, but stay safe. His 10 groomsmen rent a 25-passenger party bus in Dallas to shuttle them around for the night. They are quoted $150 per hour for their Dallas party bus rental. The group needs transportation from 8 PM to 2 AM, for a total of 6 hours. This brings their total rental cost to $900. They also tip their party bus driver 10% at the end of the night, adding another $90 to the overall cost. The party bus provides a safe and fun night out for the bachelor party. Having a designated driver allows them to fully enjoy bar-hopping in Dallas. Split between the 10 guys, the cost comes out to only $99 each. Much cheaper than taking Ubers or taxis all night long. The party bus provides a unique experience for their special night out.

Example #5:

A couple is getting married in Dallas, Texas. Their guest list is 120 people and they plan on getting married on a Saturday. As they begin planning logistics, they realize there are some gaps in group transportation that can be tricky. Their reception is going to be at a different location than the ceremony venue, the bride and groom need reliable transportation for their bachelor and bachelorette parties, and the reception venue has limited parking options for all the cars. They decide to rent two 25-passenger minibuses in Dallas for their bachelor and bachelorette parties in order to have a designated driver and enjoy the night to their heart’s content. The minibuses are able to pick them up directly at their hotel for a night out on the town, and they each rent a bus for their parties from 8 PM to 2 AM. The quote for their Dallas minibus rentals is $125 each per hour, since they are in the same city, and they are quoted for a total of $1,500 per bus, or $3,000 for both of them. Because each wedding party has 15 members, the cost per passenger is only $100 each, which is less than most Uber rides with more flexibility. They also decide to rent a 56-passenger charter bus for the day of the wedding to provide shuttle service for some of the out-of-town guests to the ceremony, and from the ceremony to the reception to make up for the reception venue’s lack of parking. They rent the charter bus at a rate of $140 per hour from 12 PM to 6 PM, totaling up to $840. Their total for all three bus rentals added up to $3,840 for the weekend, and they tip their drivers 7% each for a job well done, adding about $135 to their overall cost.